EXEMPLAR REITAIL LIMITED - Notice of change of format of annual general meeting2020/06/30 10:15:00
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Notice of change of format of annual general meeting Exemplar REITail Limited (Incorporated in the Republic of South Africa) (Registration number 2018/022591/06) Approved as a REIT by the JSE JSE share code: EXP ISIN: ZAE000257549 LEI: 3789000558287E37F130 (“Exemplar” or “the company”) NOTICE OF CHANGE OF FORMAT OF ANNUAL GENERAL MEETING Shareholders are referred to the announcement published on SENS on 17 June 2020 relating to, inter alia, the notice of annual general meeting of shareholders of Exemplar to be held on Wednesday, 15 July 2020 at 15h00 at the company’s registered office, Sokatumi Estate, cnr Lyttelton Road and Leyden Avenue, Clubview, Centurion (“AGM”). Due to the disruptions caused by the COVID-19 pandemic and the restrictions placed on public gatherings, the AGM will no longer be held in person at the company’s registered offices. The AGM will only be accessible through electronic participation, as provided for by the JSE Limited and in terms of the provisions of the Companies Act, No. 71 of 2008 and the company’s Memorandum of Incorporation. Certificated shareholders and dematerialised shareholders with 'own name' registration who wish to participate in and/or vote at the AGM should contact Computershare Investor Services (Pty) Ltd (“Computershare”) at firstname.lastname@example.org as soon as possible but, for administrative purposes, by no later than 15h00 on Monday, 13 July 2020, to obtain log in details. Proof of identification will be required before such shareholders are provided with access to the electronic platform. Dematerialised shareholders other than 'own name' registrations who wish to participate in and/or vote at the AGM, should request the necessary letter of representation from their broker/CSDP and submit a copy thereof to Computershare at email@example.com as soon as possible but, for administrative purposes, by no later than 15h00 on Monday, 13 July 2020, in order to obtain log in details. On registration for voting, a voting paper will be issued by Computershare for voting electronically at the AGM. Any form of proxy not so lodged beforehand may be submitted to firstname.lastname@example.org at any time before the AGM commences, provided that proof of identification will be required before such shareholders are provided with access to the electronic platform. Shareholders are still able to vote normally through proxy submission, despite deciding to participate virtually or not. Shareholders are, however, strongly encouraged to submit votes by proxy before the AGM. In terms of section 63(1) of the Companies Act, before any person may attend or participate in the virtual AGM, that person must present reasonably satisfactory identification and the person presiding at the AGM must be reasonably satisfied that the right of the person to participate in and vote at the AGM, either as a shareholder of the company, or as a proxy for a shareholder of the company, has been reasonably verified. Neither Computershare nor Exemplar will be held accountable in the case of loss of network connectivity or network failure due to insufficient airtime / internet connectivity / power outages which would prevent shareholders from voting or participating in the AGM. 30 June 2020 Sponsor Java Capital Date: 30-06-2020 10:15:00 Produced by the JSE SENS Department. The SENS service is an information dissemination service administered by the JSE Limited ('JSE'). The JSE does not, whether expressly, tacitly or implicitly, represent, warrant or in any way guarantee the truth, accuracy or completeness of the information published on SENS. The JSE, their officers, employees and agents accept no liability for (or in respect of) any direct, indirect, incidental or consequential loss or damage of any kind or nature, howsoever arising, from the use of SENS or the use of, or reliance on, information disseminated through SENS.